If you are planning an outdoor celebration, be it for a birthday, anniversary or other special event, these four tips will help ensure that your party goes off smoothly and without any hitches. To get your party started off right, you need to make sure that you include the right information on the invitation.
Time Food Is Served
Often, outdoor parties can include additional activities that extend beyond just serving food, which is why it is important to include the hours of the party as well as the hours that food will be served. For example, your invitation should state under time: 4pm - 8pm, food will be served at 5:30pm. That way, if anyone is stopping by for a short period of time, they will know if they will catch the window of time when you will be serving food and when the barbecue will be up and running.
What To Wear
Clarification on what to wear can be helpful. You can either state what to wear, or include information about the activities that will be happening so people know what to wear. For example, if you say that you will be hosting an outside cocktail hour, that will convey to invitees that wearing their nicer summer dress clothes would be appropriate. Or, if you say that their will be volleyball, soccer and swimming available, that will let invitees know that athletic attire as well as swimsuits will be appropriate.
What To Do If Bad Weather Strikes
Sometimes, when bad weather hits, invitees assume that outdoor plans will be cancelled. If you have backup plans or space if bad weather hits, let your invitees know on their invitation that your event will be happening rain or shine, and let them know where it will occur if rain strikes.
If you will be holding your event at an alternative location if bad weather occurs, make sure that you include that information on the invitation as well as a number to call or text to confirm that the event location has been moved. You may also want to send a text message or email to everyone ahead of time if the event location needs to be moved because of weather concerns.
Provide extra incentive to get your guests to RSVP. For example, have your guests RSVP what type of main dish they want to enjoy, such as chicken, steak or pig or have them RSVP with what they will be bringing to the party. Adding in another choice to the RSVP count will increase the incentive for people to actually let you know that they will be attending your party, which will help you plan your catering needs and activities more accurately.
For more information, contact Marians Island Wide Catering or a similar company.